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New England Deaf Softball Organization (NEDSO)

Governance, Rules, and Operating Guidelines

2026 Edition

Preamble

 

The New England Deaf Softball Organization (NEDSO) is an independent, Deaf-led softball league dedicated to the promotion and advancement of competitive adult slow-pitch softball throughout New England.
 
NEDSO exists to preserve and elevate the legacy of Deaf softball by providing a structured, competitive, and culturally affirming environment rooted in Deaf identity, regional pride, and mutual respect.
 
The league welcomes Deaf, Hard-of-Hearing, Children of Deaf Adults (CODA), Siblings of Deaf Adults (SODA), and approved allied participants, and is committed to fair play, sportsmanship, and inclusive participation consistent with applicable law.
 
These Governance, Rules, and Operating Guidelines establish the framework by which NEDSO operates and are intended to ensure competitive integrity, participant safety, and long-term sustainability of Deaf softball across New England.
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Mission Statement

 

NEDSO unites Deaf and Hard-of-Hearing individuals, Children of Deaf Adults (CODA), Siblings of Deaf Adults (SODA), and spouses thereof in a competitive yet inclusive athletic environment that honors Deaf identity, promotes mutual respect, and secures a sustainable future for Deaf softball across New England.
 

Core Organizational Values

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  1. Respect — Demonstrated toward players, opponents, officials, and the cultural norms of the Deaf community.

  2. Unity — Prioritizing collective success and shared responsibility over individual interests.

  3. Pride — Representing regional identity with passion, discipline, and sportsmanship.

  4. Growth — Encouraging continuous athletic, personal, and community development.

Article I – Governance and Administration

 

NEDSO is a privately organized league founded and operated by the Commissioner under Massachusetts law.

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Section 0. Appointment of the Commissioner

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The Founder of the New England Deaf Softball Organization (NEDSO) shall retain ultimate authority over the organization and its governance.

 

The Commissioner shall be appointed by the Founder and shall serve at the pleasure of the Founder. The position of Commissioner is not subject to election, nomination, or member vote.

 

The Founder may serve as Commissioner or may resign from the role and appoint a successor at any time while retaining final authority over NEDSO.

 

The Founder retains the exclusive authority to remove the Commissioner, appoint a replacement, and establish any transition process.

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Section 1. Authority of the Commissioner

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The Commissioner shall have ultimate and final authority over all league matters, including but not limited to rules interpretation, eligibility determinations, roster approval, discipline, branding, scheduling, financial decisions, and competitive structure. All decisions shall be guided by fairness, safety, competitive balance, and preservation of NEDSO’s Deaf-centered mission.

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The Commissioner is authorized to enforce all intellectual property rights of NEDSO, including issuing cease-and-desist demands, takedown notices, and initiating legal action where necessary.

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The Commissioner may issue binding directives, interpretations, and clarifications. NEDSO shall indemnify the Commissioner and appointed delegates for actions taken in good faith to the fullest extent permitted by law.

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Section 2. Administrative Roles


a. Commissioner — responsible for overall governance, scheduling, enforcement of rules, competitive oversight, branding, financial stewardship, and strategic planning.


b. Delegates — are appointed by the Commissioner and serve at the pleasure of the Commissioner.

 

Delegates function as Division Operations Leaders and Regional Representatives within NEDSO. They are entrusted with supporting the orderly administration of league events within their designated division or region, facilitating communication among teams, promoting recruitment and community engagement, and advancing the organization’s Deaf-centered mission and culture.

 

 

Division Game Oversight

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During regular-season play, including both intra-division and cross-division games hosted within their assigned region, Delegates shall oversee local league operations to ensure:

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  • Compliance with established league rules as written
     

  • Timely and orderly conduct of games
     

  • Maintenance of sportsmanship standards
     

  • Protection of player safety
     

  • Proper documentation of incidents or disputes

 

Delegates may issue temporary on-site rulings necessary to preserve competitive integrity and game continuity. Such rulings shall govern the game at the time of play and remain subject to post-event review by the Commissioner.

 

 

Advisory Function

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Delegates may provide structured recommendations to the Commissioner concerning operational matters, rule implementation, division-level concerns, and overall league improvement. Delegates serve in an advisory capacity and act as a communication bridge between teams and the Commissioner.

 

 

Limitations of Authority

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Delegates do not possess independent governing authority. Delegates may not:

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  • Amend or reinterpret league rules beyond on-site enforcement
     

  • Determine final player eligibility
     

  • Impose long-term discipline or suspensions
     

  • Alter standings, seeding, or competitive structure
     

  • Bind the league contractually or financially
     

  • Represent NEDSO in any legal, financial, or regulatory capacity

 

unless expressly authorized in writing by the Commissioner.

 

All structural, disciplinary, financial, and constitutional authority remains vested in the Commissioner.

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c. Team Captains / Coaches — are designated team leadership representatives responsible for roster submission, player communication, ensuring compliance with league standards, and providing on-field leadership and accountability.

 

Captains and Coaches are expected to uphold the NEDSO Code, promote sportsmanship, maintain team discipline, and serve as the primary communication liaison between their team and league leadership.

 

Captains and Coaches do not hold league governance authority. They may not amend league rules, determine player eligibility, impose formal league discipline, alter competitive structure, or waive league requirements. Their authority is limited to team management and on-field leadership responsibilities in accordance with established league rules.

 

All league-level governance, rule interpretation, and disciplinary authority remains vested in the Commissioner.

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Section 3. Commissioner Participation

 

The Commissioner may participate as a player in the league, subject to the following safeguards to preserve competitive integrity, avoid conflicts of interest, and maintain confidence in league governance:

 

a. The Commissioner may manage his or her team in the same manner as any Team Captain, including roster selection and player recruitment, provided that all roster limits, eligibility requirements, deadlines, and league procedures apply equally and without exception.

 

b. Any protest, disciplinary matter, rule interpretation, or eligibility dispute directly involving the Commissioner or the Commissioner’s team shall be reviewed by a designated neutral Delegate or review panel pursuant to league procedures. The Commissioner shall not personally conduct the initial review of such matter.

 

c. Following review, the Commissioner may issue the final league determination, provided that such determination is consistent with established league rules and documented findings.

 

d. The Commissioner’s participation shall not entitle the Commissioner to preferential treatment, waiver of fees, exemption from league requirements, or special procedural advantages.

 

e. The Commissioner shall be subject to all rules, financial obligations, waivers, and administrative requirements applicable to players.

 

These safeguards are adopted to preserve competitive integrity, maintain public confidence in league governance, and ensure the long-term stability and credibility of NEDSO.

Article II – Participant Eligibility

 

Section 1. Age Requirement


a. All participants must have attained eighteen (18) years of age on or before the first scheduled regular-season game. No individual under eighteen (18) shall participate in any adult league activity.

 

b. An individual who attains eighteen (18) years of age after the start of the season may become eligible only on or after the date of their eighteenth birthday, subject to:

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  • Available roster capacity;
     

  • Compliance with all registration and eligibility requirements; and
     

  • Written approval of the Commissioner.

 

No participation, practice, or bench presence shall be permitted prior to attaining eighteen (18).

 

Section 2. Primary Eligibility Categories


The following individuals shall be eligible to participate:


a. Deaf or Hard-of-Hearing persons;


b. Children of Deaf Adults (CODA);
 

c. Siblings of Deaf Adults (SODA);
 

d. Spouses of Deaf or Hard-of-Hearing individuals, CODA, or SODA.

 

Section 3. Limited Hearing Participation

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CODA, SODA, and qualifying spouses are exempt from hearing participant limitations.

 

Non-exempt hearing participants may be considered only after the close of the Initial Deaf Priority Registration Period, as defined annually by the Commissioner.

 

The Initial Deaf Priority Registration Period shall conclude only after:

 

  • All registered Deaf, Hard-of-Hearing, CODA, and SODA participants have been regionally assigned; and

  • Rosters have been provisionally balanced.

 

No hearing participant may be conditionally approved prior to this period closing.

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a. No Entitlement

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Approval of non-exempt hearing participants is discretionary and constitutes a revocable privilege. No applicant has a right to roster placement.

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b. Numerical Limitation

 

The total number of approved non-exempt hearing participants shall not exceed five (5) per team.

 

The Commissioner may:​

 

  • Approve fewer than five (5);
     

  • Impose a lower cap league-wide;
     

  • Suspend hearing approvals entirely in any season.


c. Non-Circumvention


No team may:​

 

  • Reserve roster spots for hearing participants;
     

  • Delay Deaf-eligible registrations to manipulate approval timing;
     

  • Release Deaf-eligible participants to create hearing openings.

 

Any such conduct may result in roster reversal, forfeiture, or disciplinary action.​

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d. Season-Specific Authorization

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Approval is valid only for the specific season granted and does not renew automatically.

 

e. Revocation

 

Approval may be revoked at any time if:

 

  • Cultural integrity is compromised;
     

  • Conduct standards are violated;
     

  • Competitive imbalance occurs; or
     

  • Information provided was inaccurate or incomplete.

 

f. Conditions of Approval


Approval may require:

 

  • Verified regional residency;
     

  • Written vouching by a Deaf participant;
     

  • Demonstrated cultural respect;
     

  • Compliance with all league standards.

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g. Final Authority

 

All determinations under this Section are final, binding, and not subject to appeal.

 

Section 4. Verification and Documentation

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Verification requirements exist to preserve fairness, regional integrity, and Deaf-centered participation.


The Commissioner may require verification of eligibility, including audiograms, government-issued identification, or proof of residency. Failure to provide requested documentation within forty-eight (48) hours shall result in immediate suspension from participation.

 

Acceptable proof of residency or eligibility shall consist of one document from Group 1 and one from Group 2:

 

Group 1:


a. Motor vehicle registration;
 

b. Employment verification letter on employer letterhead;
 

c. Vehicle insurance document with current billing statement and proof of payment.

Group 2:
 

a. Federal tax documents or Social Security Administration correspondence;
 

b. State income tax documents or rehabilitation bureau correspondence;
 

c. Local municipal records (property tax, sewer/water bill with billing statement and payment receipt; credit cards

and utility bills alone are not acceptable).

 

Denials of eligibility shall be final, subject only to a written appeal within seven (7) days, with the Commissioner’s decision binding.

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Section 5. Residence Determination and Regional Assignment

 

Team assignment shall be determined based upon the participant’s verified primary residence at the time of official roster formation for the applicable season.

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a. Definition of Primary Residence

 

“Primary residence” shall mean the participant’s principal place of living as established by documentation consistent with Article II, Section 4 (Verification and Documentation). The residence must reflect where the participant regularly resides and maintains legal or financial ties.

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b. Anticipated or Pending Relocation

 

Planned, anticipated, or proposed relocation shall not qualify for regional reassignment unless the participant provides executed lease documentation, mortgage documentation, or comparable legally binding proof confirming relocation prior to the first scheduled regular-season game. Mere intent to relocate shall not be sufficient.

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c. Post-Season Commencement Relocation

 

If relocation occurs after official roster formation and after the first scheduled regular-season game, eligibility for reassignment shall be governed exclusively by Article III, Section 5 (Mid-Season Transfers and Relocation).

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d. Regional Territory Determination

 

NEDSO shall operate under defined regional territories established annually by the Commissioner. Assignment shall be based on the participant’s residence within those territorial boundaries. Relocation within reasonable commuting distance of the originally assigned region shall not automatically entitle a participant to reassignment. Determination of reasonable commuting distance and territorial boundaries shall be made by the Commissioner in accordance with league structure and designated host locations.

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e. Final Authority

 

All residence verification, territorial assignment, and reassignment determinations shall be made in good faith by the Commissioner. Such determinations shall be final, binding, and not subject to appeal.

Article III – Team Composition and Formation

 

Section 1. Roster Limits

 

a. Active Roster Requirement: Each team shall maintain an active roster of no fewer than twelve (12) and no more than fifteen (15) eligible players.

 

b. Maximum Total Roster: The total number of rostered players, including all active players and designated reserves, shall not exceed eighteen (18) players at any time during the season, unless otherwise authorized in writing by the Commissioner.

 

c. Designated Reserves: A team may designate up to three (3) reserve players within the eighteen (18)-player maximum. Designated reserves are eligible to participate in league activities subject to all roster, eligibility, and conduct requirements.

 

d. Financial Obligation: All rostered players, including designated reserves, shall be required to pay the full applicable player registration fee. No discounted, partial, or reserve-only fee structure shall apply unless expressly authorized by the Commissioner.

 

e. Roster Compliance: No team shall permit participation by any individual not properly registered, approved, and listed on the official league roster. Violation of roster limits or use of ineligible players may result in forfeiture, fines, suspension, or other disciplinary measures at the discretion of the Commissioner.

 

f. Roster Integrity: The Commissioner retains authority to review and adjust rosters as necessary to preserve competitive balance, enforce eligibility requirements, and maintain league integrity.

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Section 2. Coaches

 

Each team may designate one (1) head coach and up to one (1) assistant coach per season.

 

Coaches may be playing or non-playing.

 

Non-playing coaches:​

 

  • Shall not count toward roster limits.
     

  • Must execute a Waiver and Release Agreement.
     

  • Shall not be required to pay a player registration fee unless participating as a player.
     

  • Must comply with all league conduct, eligibility, and disciplinary standards.

 

Coaches are permitted in the dugout and designated coaching areas during official games.

 

Coaches are subject to the authority of the Commissioner and may be disciplined, suspended, or removed for conduct violations.

 

A suspended or ineligible player may not serve in a coaching capacity during the period of suspension unless expressly authorized in writing by the Commissioner.

 

The Commissioner retains authority to approve, remove, or replace any coach to protect competitive integrity and league standards.

 

Section 3. Team Names and Regional Identity

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a. Approval Requirement: Team names, logos, marks, color schemes, slogans, and related branding elements shall reflect the history, culture, geography, or identity of the represented region and shall be subject to the Commissioner’s prior written approval.

 

b. Ownership: All approved names, logos, marks, branding elements, designs, and associated goodwill used in connection with the New England Deaf Softball Organization (NEDSO) are and shall remain the exclusive property of the legal entity operating under the NEDSO trade name.

 

c. Limited License: Teams are granted a limited, revocable, non-transferable, non-exclusive license to use approved intellectual property solely for official NEDSO purposes during the applicable season and in accordance with league standards.

 

d. No Ownership Rights: No team, captain, participant, sponsor, or third party shall acquire any ownership interest, trademark rights, goodwill rights, derivative rights, or continuing usage rights in any NEDSO name, logo, or branding element.

 

e. Prohibited Use: Unauthorized use, reproduction, modification, commercial exploitation, sublicensing, or continued use following the conclusion of the season shall constitute infringement and may result in revocation of rights, disciplinary action, monetary penalties, and pursuit of all available legal and equitable remedies.

 

f. Rebranding Authority: The Commissioner reserves the right to modify, withdraw, suspend, or require rebranding of any team identity at any time to preserve league integrity, branding consistency, legal compliance, or intellectual property protection.

 

Section 4. Free Agents

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a. Hometown Free Agent (HFA)

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HFA designation shall apply exclusively to former residents of a New England state within the NEDSO geographic footprint (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont) who no longer maintain primary residence within New England at the time of registration.

 

HFA eligibility shall be limited to Deaf, Hard-of-Hearing, CODA, or SODA individuals.

 

There shall be no numerical limit on approved Hometown Free Agents per team; however, approval remains subject to Commissioner review to preserve regional integrity and competitive balance.

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i. Eligibility Standard

 

To qualify as a Hometown Free Agent, a participant must:

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  1. Currently reside outside of the New England region; and
     

  2. Demonstrate prior primary residence within the specific NEDSO region they seek to represent for a meaningful period of time.

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ii. Insufficient Basis

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The following alone shall not qualify a participant for HFA status:

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  • Birthplace without meaningful prior residence;
     

  • Distant or temporary residency lacking sustained connection;
     

  • Sentimental affiliation;
     

  • Family heritage without prior residency.

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iii. Documentation Requirement

 

Approval requires submission of:
 

  • Proof of current out-of-region primary residence; and
     

  • Documentation establishing prior residence within the requested NEDSO region.

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iv. Purpose

 

The HFA designation exists to allow former New England residents who have relocated outside the region to maintain legitimate regional representation without undermining territorial integrity.

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v. Final Authority

 

All HFA determinations shall be made by the Commissioner in good faith and shall be final, binding, and not subject to appeal.

 

b. Legacy Free Agents (LFA)

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i. Eligibility: A Legacy Free Agent shall be a Deaf or Hard-of-Hearing individual who:

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  • Does not reside within any NEDSO regional territory; and
     

  • Does not qualify as a Hometown Free Agent; and
     

  • Does not have a current primary residence within the six (6) New England states.

 

Legacy Free Agent designation shall not be used to circumvent regional assignment rules.

 

ii. Recruitment & Commitment Procedure

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A Legacy Free Agent must:
 

 

  • Be actively recruited and endorsed by the team seeking to roster the participant;
     

  • Make a clear verbal commitment to sign with that specific team; and
     

  • Be reported by the team captain to the Commissioner prior to any registration.

 

Upon notification, the Commissioner shall determine eligibility and, if appropriate, issue a special Legacy Free Agent registration form to the prospective participant.

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​No Legacy Free Agent shall be deemed registered, approved, or eligible to participate unless the official LFA registration form is completed, submitted, and approved in writing by the Commissioner.

 

iii. Approval Authority: All Legacy Free Agent placements require express written approval from the Commissioner.

 

iv. Competitive Integrity: The Commissioner may deny or revoke Legacy Free Agent approval if it would materially disrupt competitive balance, regional integrity, or league structure.

 

v. Season Limitation: Approval is valid only for the season granted and does not automatically renew.
 

Section 5. Roster Finalization and Lock

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All rosters shall be subject to final review and approval by the Commissioner to preserve geographic integrity and competitive balance.
 
Rosters shall lock seven (7) days prior to the commencement of the regular season.
 
Post-lock roster additions shall be permitted only upon Commissioner approval and only under the following circumstances:
 
a. The team’s active roster falls below twelve (12) eligible players;
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b. A documented season-ending injury occurs;
 
c. A verified relocation materially affects roster viability; or
 
d. The Commissioner determines that an adjustment is necessary to preserve competitive balance.
 
Any approved post-lock addition shall be subject to the applicable administrative fee as established for that season.
 
Post-lock roster changes shall not be permitted for competitive upgrading, strategic replacement, or performance-based substitution.

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Section 6. Mid-Season Transfers and Relocation

 

Mid-season transfers are strongly discouraged and shall be granted only in extraordinary circumstances at the sole discretion of the Commissioner.

 

a. Teams are formed based on geographic residence at the time of roster formation.

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b. No participant shall have an automatic right to change teams during the season.

 

c. Transfers may be considered only in cases of permanent relocation, documented hardship, or administrative correction.

 

d. Competitive balance, regional integrity, and roster equity shall be preserved in all cases.

 

e. No refund, credit, or fee adjustment shall be issued in connection with any transfer or relocation.

 

f. The Commissioner’s determination shall be final and binding and not subject to appeal.

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Section 7. Out-of-Region and Out-of-State Relocation
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NEDSO is a regionally structured league designed to preserve geographic identity and competitive balance.

 

a. A participant who permanently relocates to a different NEDSO region within New England may be reassigned to the local team representing the participant’s new region, subject to verification of primary residence and availability on the receiving team.

 

b. Upon verification of permanent relocation, the participant shall be automatically eligible for reassignment, provided that:

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i. A registered NEDSO team exists in the destination region;

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ii. The receiving team has an available roster position;

 

iii. Competitive balance, roster equity, and league integrity are preserved; and

 

iv. Proof of new primary residence is submitted in accordance with Article II, Section 4 (Verification and Documentation).

 

c. A participant who permanently relocates outside of the NEDSO geographic area (outside the states of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont) shall retain eligibility to participate with the participant’s currently assigned local team as a Hometown Free Agent (HFA) for the remainder of the season, provided all other eligibility requirements are satisfied.

 

d. A participant’s request for reassignment or continued participation under this Section must be submitted in writing to the Commissioner within seven (7) days of the relocation. Documentation supporting the relocation must be provided contemporaneously.

 

e. No refund, credit, proration, or fee adjustment shall be issued in connection with any relocation or reassignment.

 

f. If reassignment is not approved by the Commissioner under circumstances described in subsection (b), the participant’s season shall be deemed concluded as of the date of relocation.

 

g. The Commissioner’s determination regarding relocation, eligibility, reassignment, or denial shall be final, binding, and not subject to appeal.

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Section 8. Registration Priority & Roster Assignment
 

To preserve regional identity, competitive balance, and equitable roster distribution, participant registration priority shall be administered in the following order following the general registration period:

 

a. Verified local participants whose primary residence is within the assigned regional territory;

 

b. Hometown Free Agents (HFA) who are Deaf, Hard-of-Hearing, CODA, or SODA with documented regional ties;

 

c. Non-exempt hearing or allied participants approved pursuant to Article II;

 

d. Legacy Free Agents and late registrants.

Article IV – Uniform Standards and League-Controlled Branding

 

Section 1. League-Issued Uniforms

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All official game jerseys and shorts shall be designed, produced, and distributed exclusively by NEDSO.

 

Uniform designs shall be developed by the Commissioner in consultation with the respective team captain for purposes of regional identity, branding consistency, and sponsor placement. Final design authority shall remain solely with the Commissioner.

 

Upon full payment of all required registration fees for the applicable season, league-issued jerseys and shorts shall become the personal property of the participant.

 

No team, captain, or participant may independently design, manufacture, alter, reproduce, substitute, or commercially exploit official game uniforms without prior written approval of the Commissioner.

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Section 2. Uniform Requirements

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League-issued uniforms shall:

 

a. Maintain consistent design, color scheme, and branding across the team;

 

b. Display clearly visible uniform numbers;

 

c. Display approved player surnames (nicknames prohibited unless expressly authorized);

 

d. Include any required league logos, sponsor marks, or championship insignia.

 

All participants must wear the designated uniform during official games. Failure to comply may result in fines, ineligibility, or administrative penalties as determined by the Commissioner.

 

Section 3. Design Authority and Modifications
 

Uniform designs, color schemes, typography, logo placement, and sponsorship positioning shall be determined by the Commissioner.

 

The Commissioner may modify uniform specifications at any time to preserve:

 

• League branding integrity

 

• Sponsor compliance

 

• Professional presentation

 

• Visual distinction between teams

 

• Legal or trademark protection

 

Section 4. League Identification

 

Official NEDSO logos, patches, insignia, or championship markings may be required on all uniforms as designated by the Commissioner.
 

Section 5. Color Conflicts

 

In the event of a uniform color conflict, the Commissioner shall designate the home and away uniform configuration. Compliance is mandatory.
 

Section 6. Sponsorships

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All sponsorship placement on uniforms shall be controlled and approved by NEDSO.

 

Team-level sponsorships require:

 

• Prior written approval

 

• Execution of a league-approved sponsorship agreement

 

• Compliance with league content standards

 

League-wide sponsors shall take priority over team-level sponsors.

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Section 7. Brand Protection

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All NEDSO uniforms, logos, marks, and branding elements are intellectual property of the legal entity operating under the NEDSO trade name (DBA).

 

Ownership of a physical uniform does not grant any ownership interest in NEDSO trademarks or branding rights.

 

Unauthorized commercial use, reproduction, or exploitation is prohibited.

Article V – Season Structure and Schedule

 

Section 1. Season Timeline


Registration and team formation: February – May


Regular season: June – September
 

Postseason competition: October

 

Section 2. Points System


Win: 1 point
 

Loss: 0 points
 

Commissioner’s Challenge win: +2 bonus points

 

Section 3. Tie-Breakers (Regular Season Standings)


For two teams: head-to-head, run differential (capped), fewest runs allowed, Commissioner determination.
 

For three or more: head-to-head mini-table, run differential among tied teams, fewest runs allowed among tied teams, and Commissioner determination.

 

Forfeits may place a team below tied opponents with no forfeits.

 

Section 4. Game Length, Mercy Rule, Time Limit, and Official Games

 

All regular-season games shall consist of seven (7) innings, unless shortened due to weather, darkness, field conditions, facility restrictions, safety concerns, the mercy rule, or the time limit as determined by the Commissioner or on-site umpire.

 

Section 4.1 Mercy Rule


A progressive mercy rule shall apply as follows:

 

a. After three (3) full innings (or two and one-half (2.5) innings if the home team is batting and ahead), if one team leads by twenty (20) runs or more, the game shall be terminated immediately and considered complete.
 

b. After five (5) full innings (or four and one-half (4.5) innings if the home team is batting and ahead), if one team leads by fifteen (15) runs or more, the game shall be terminated immediately and considered complete.
 

c. The score at the time of termination shall stand as final.
 

d. No further innings shall be played once either mercy threshold is reached.
 

e. The Commissioner may adjust the mercy thresholds or inning triggers prior to the season or on a case-by-case basis for safety, time constraints, or competitive balance, with notice provided to team captains.

 

Section 4.2 Time Limit

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No new inning shall begin after sixty (60) minutes from the scheduled start time.

 

a. If the time limit is reached during an inning, that inning shall be completed.

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b. If the game is tied at the conclusion of the final completed inning and the time limit has expired, the game shall proceed immediately into extra innings until a winner is determined.

 

c. Extra innings shall follow the league’s adopted tie-breaker procedure (e.g., international tiebreaker or last-batter-runner rule, as established prior to the season).

 

d. Regular-season games shall not end in a tie under any circumstance unless the game is suspended due to safety, weather, or force majeure prior to completion of an extra inning.

 

e. The Commissioner/delegates may extend the time limit for specific games or dates due to delays, weather recovery, or extraordinary circumstances.

 

Section 4.3 Official Game
 

A regular-season game shall be deemed official upon completion of five (5) full innings, or four and one-half (4.5) innings if the home team is ahead.

 

If a game is stopped before becoming official (due to weather, darkness, or other causes):
 

a. The game shall be replayed from the beginning, unless the Commissioner authorizes resumption from the exact point of stoppage (score, inning, outs, runners, etc.).
 

b. The Commissioner’s decision on resumption versus replay shall be final and shall be communicated to team captains as soon as practicable.

 

Section 4.4 Postseason Games


Postseason games (except the Colosseum phase, 5 innings) shall be played to completion (seven innings or extra innings as necessary) unless suspended for safety reasons. Suspended postseason games shall resume from the point of stoppage unless otherwise directed by the Commissioner. The mercy rule and time limit shall not apply in postseason play unless explicitly adopted by the Commissioner for a specific game or series.

Article VI – Special Competitive Features

 

Section 1. Commissioner’s Challenge
 

Each team shall be granted one (1) Commissioner’s Challenge opportunity per regular season.

 

The Commissioner’s Challenge is a designated cross-division regular-season game selected by the Commissioner to increase competitive stakes during the round-robin phase.

 

Section 1.1 Designation & Announcement


a. Each team shall be assigned one (1) Commissioner’s Challenge Game.
 

b. The game is selected at the sole discretion of the Commissioner.
 

c. The designation shall be announced immediately prior to first pitch.
 

d. Activation occurs when the Commissioner throws a red flag onto the playing field.
 

e. Once activated, the designation is final and binding.

 

Section 1.2 Competitive Impact
 

Win: +2 bonus points added to standings


Loss: No penalty

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Cross-division games only

 

Section 1.3 Limitations
 

a. Each team may participate in no more than one (1) Commissioner’s Challenge Game per season.
 

b. Commissioner’s Challenge Games may occur only during cross-division regular-season play.

 

Section 1.4 Purpose


The Commissioner’s Challenge is intended to introduce playoff-level intensity during the regular season, promote rivalries and identity-driven competition, and evaluate team performance under elevated stakes. It shall not be used as a punitive measure.

 

Section 2. Coin of Fate


The Coin of Fate is an optional modifier available only in conjunction with a Commissioner’s Challenge Game.

 

Section 2.1 Eligibility & Activation


a. The Coin of Fate may be activated only prior to the start of a Commissioner’s Challenge Game.
 

b. Both teams must explicitly agree to activate it.
 

c. Activation requires Commissioner approval and confirmation prior to first pitch.
 

d. Once activated, the decision is final and binding.
 

e. Each team may activate the Coin of Fate no more than once (1) per season.

 

Section 2.2 Coin Flip Procedure
 

a. The Commissioner shall conduct one public coin flip prior to the start of the game.
 

b. The result determines the point consequence structure.
 

c. The coin flip does not determine the winner of the game.

 

Section 2.3 Point Consequence Structures
 

Heads: Winner +5 points; Loser −4 points
 

Tails: Winner +3 points; Loser −2 points

 

Section 2.4 Finality


Registration constitutes acknowledgment and acceptance of the Coin of Fate mechanism and its point consequences. Outcomes are final and not subject to appeal.

 

Section 2.5 Recordkeeping


Coin of Fate activations and outcomes shall be recorded in official league records and standings history.

Article VII – Playoff Structure – The Gauntlet

 

Section 1. General Applicability


All teams participating in the NEDSO men’s division regular season shall qualify for postseason play, subject to compliance with eligibility, conduct, roster, and payment requirements.

 

The Gauntlet structure applies unless the Commissioner modifies it due to safety, participation levels, or logistical constraints.

 

Section 2. Seeding Process


Overall playoff seeding shall consist of Seeds #1 through #8:

 

a. Teams are ranked first by divisional placement.
 

b. Within each placement, teams are ranked by total points.

 

Seeding assignments:
 

• Division leaders: Seeds #1 and #2 (higher points = #1)
 

• Division runners-up: Seeds #3 and #4 (higher points = #3)
 

• Third place: Seeds #5 and #6 (higher points = #5)
 

• Fourth place: Seeds #7 and #8 (higher points = #7)

 

Seeding disputes must be submitted in writing to the Commissioner within twenty-four (24) hours of the conclusion of the regular season. The Commissioner’s determination is final.

 

Section 3. Colosseum Phase (Single Elimination)


Purpose: Initial elimination stage for lower seeds.


Eligibility: Seeds #5–#8.
 

Format: Single elimination; five (5) innings; higher seed hosts; no time limit.

 

Matchups:


a. #7 hosts #8
 

b. Winner faces #6 (hosted by #6)
 

c. Winner faces #5 (hosted by #5)

 

Final survivor advances to the Danger Round.

 

Section 4. Danger Round


Participants: Colosseum survivor vs. #4 seed.
 

Format: Seven (7) innings; #4 hosts; #4 selects bat/field.

 

Winner advances to the semifinals; loser is eliminated from championship contention.

 

Colosseum Bonus: If the Colosseum survivor defeats #4, the team receives seven (7) carryover bonus points applied to the following season’s divisional standings.

 

Section 5. Fire & Forge Bracket (Non-Championship Competition)


Eligibility: Teams eliminated in Colosseum Phase or Danger Round.
 

Format: Double elimination; played concurrently as feasible.

 

Carryover bonus points:


1st: +6
 

2nd: +4
 

3rd: +2
 

4th: +1
 

Section 6. Semifinals


Participants: #1, #2, #3, and Danger Round winner.
 

Format: Best-of-three; seven innings; higher seed hosts all games.

 

#1 Seed Selection Privilege: #1 selects opponent (either #3 or Danger Round winner).

 

#2 faces the remaining team.

 

Section 7. Championship Series — The Crown Series


Format: Best-of-three; seven innings.
 

Hosting: Higher-seeded hosts for Game 1 and Game 3 (if necessary).

 

The winner is recognized as the Official NEDSO Champion and recorded permanently in league history.

Article VIII – Women’s League Governance & Structure

 

Section 1. Establishment
 

NEDSO may operate a women’s softball league, subject to participation levels. The women’s league shall be governed by these guidelines unless modified by the Commissioner.

 

Section 2. Format Flexibility


Team minimums, scheduling, divisional alignment, postseason qualification, and playoff structures shall be determined annually by the Commissioner based on registration numbers, competitive balance, geographic distribution, and facility availability. No minimum team count shall be required.

 

Section 3. Competitive Features


Commissioner’s Challenge, Coin of Fate, or other competitive features may be applied at the Commissioner’s discretion and are not automatic.

 

Section 4. Authority to Modify or Suspend


The Commissioner retains authority to modify, consolidate, delay, or suspend women’s league formats as necessary to preserve participant experience, safety, and competitive integrity.

Article IX – On-Field Rules and Game Operations

 

Standard slow-pitch softball rules shall apply unless modified by these guidelines.

 

  • A minimum of ten (10) players is required to start a game. Teams must notify the Commissioner at least forty-eight (48) hours in advance if unable to field the minimum.
     

  • A forfeit shall be declared fifteen (15) minutes after the scheduled start time if a team fails to field the minimum number of players. A no-show forfeit shall result in a $200 fine.
     

  • Ineligible players or illegal equipment (including bats) are subject to removal, game forfeiture, suspension, or other disciplinary action at the Commissioner’s discretion.
     

  • Alcohol and illegal drugs are prohibited on all playing fields.
     

  • Teams are responsible for the cleanup.

Article X – Accessibility & Innovation

 

The Commissioner may approve experimental adaptations to improve fairness, safety, accessibility, and enjoyment, with input from participants.

Article XI – Conduct & Discipline

 

All participants shall maintain sportsmanship and respect. Unsportsmanlike conduct, abuse of officials, fighting, or facility violations are subject to progressive discipline (warning, ejection, suspension, removal, and/or permanent exclusion). Incidents involving law enforcement or facility management may result in immediate and permanent exclusion.

 

Any appeal must be submitted in writing within forty-eight (48) hours. The Commissioner’s decision is final.

Article XII – Official Communication


Official notices and league communications shall be disseminated through one or more of the following channels:


• Website: www.nedso.org
 

• Instagram: @NEDSOofficial

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• Facebook Page: New England Deaf Softball Organization
 

• NEDSOTV

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NEDSO complies with applicable data privacy laws.

Article XIII – Fees and Payment

 

Section 1. Fee Structure


a. Player Registration Fee: Each participant shall pay a non-refundable registration fee of One Hundred thirty dollars ($130.00) per season.


b. Team Entry Fee: Each team shall pay a non-refundable team entry fee of Two-Hundred Fifty Dollars ($250) per team (non-refundable after roster lock).

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All fees are assessed on a per-season basis and apply regardless of the number of games played by the participant or team.

 

Section 2. Payment Deadline & Eligibility
 

All fees must be paid in full prior to roster lock and the participant’s eligibility to compete.

 

Failure to satisfy financial obligations shall result in ineligibility to participate until payment is received.

 

The Commissioner may establish payment deadlines and secure payment methods.

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Section 3. Late/Post-Lock Fees
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Following roster lock, team rosters are considered final.

 

Roster modifications shall be permitted only under the following circumstances:

 

a. Verified injury replacement;

 

b. A participant attaining eligibility (e.g., reaching eighteen (18) years of age);

 

c. Administrative correction of clerical error;

 

d. Permanent relocation consistent with Article III (Residence & Relocation provisions);

 

e. Extraordinary circumstances as determined by the Commissioner.

 

Administrative fees may be assessed only if a modification creates material operational burden. The Commissioner retains discretion to waive any such fee.

 

All post-lock decisions are final and binding.

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3.1 Mid-Season Player Entry.

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Any participant who becomes eligible after the start of the season, including individuals attaining the age of eighteen (18), shall be required to pay the full seasonal registration fee.

 

No prorated fees, discounts, credits, or reductions shall apply regardless of the number of games remaining.

 

Section 4. Refunds, Injuries, and Extraordinary Circumstances
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All fees are non-refundable except in cases of full league cancellation as determined by the Commissioner.

 

Participation involves inherent risk. No refunds, credits, or fee adjustments shall be issued due to injury, illness, suspension, relocation, reduced playing time, or voluntary withdrawal.

 

Registration constitutes acknowledgment and acceptance of NEDSO’s Registration Terms & Conditions and Waiver & Release Agreement.

 

Force majeure events (including but not limited to acts of God, government orders, public health emergencies, or field closures) shall not create an automatic right to refund. The Commissioner may issue prorated credits or no refund at his discretion.

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Section 5. Transfer and Reassignment
 

Mid-season transfers are discouraged and shall be approved only in limited circumstances consistent with league residence policies.

 

No participant shall have an automatic right to change teams during the season.

 

If relocation qualifies for reassignment under Article III, no refund, credit, or fee adjustment shall be issued.

 

The Commissioner’s determination regarding reassignment shall be final and binding.

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Section 6. Non-payment
 

Failure to satisfy financial obligations may result in:

 

• Ineligibility

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• Forfeiture

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• Suspension

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• Removal from roster

 

The Commissioner may impose additional administrative remedies as necessary.

Article XIV – Local Division Hosting Responsibilities

 

Section 1. Hosting Requirement
 

Each team shall host one (1) local division competition day per season within its designated residential region.

 

The assigned hosting date shall occur within the first two (2) calendar weeks of the month designated by the Commissioner, unless otherwise approved in writing.

 

Failure to host within the assigned time frame without prior written approval shall constitute non-compliance.

 

Section 2. Field Selection and Approval
 

All facilities must:

 

a. Meet league safety and accessibility standards;

 

b. Comply with applicable local regulations;

 

c. Receive prior written approval from the Commissioner before confirmation or deposit.

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No facility may be secured in the name of NEDSO without authorization.

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Section 3. Scheduling and Rotation
 

Hosting assignments shall be determined by the Commissioner.

 

Teams may request scheduling adjustments; however, no swap or change shall be valid without written Commissioner approval.

 

The Commissioner retains final authority over all scheduling decisions.

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Section 4. Pre-Season Hosting Documentation Requirement
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Each team assigned to host a Local Division Competition Day must secure its approved field and submit all required documentation prior to the start of the regular season.

 

The hosting team captain shall provide the following to the Commissioner no later than thirty (30) days prior to the first scheduled regular-season game (or by a deadline established annually by the Commissioner):

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a. A fully executed field or facility use agreement with the municipality, town, school, or facility operator;

 

b. Any required permits or written approvals issued by the applicable authority;

 

c. A written invoice or rental agreement specifying the total cost;

 

d. Any Certificate of Insurance requirements requested by the facility, including additional insured language.

 

NEDSO shall not issue a Certificate of Insurance naming any municipality, school district, or facility as additional insured unless all required documentation has been received, reviewed, and approved by the Commissioner.

 

Failure to secure and submit complete documentation prior to the season deadline may result in:

 

• Loss of assigned hosting date;

 

• Reassignment of hosting responsibilities;

 

• Forfeiture of hosting privileges for that season; or

 

• Additional administrative penalties as determined by the Commissioner.

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Section 5. Reimbursement & Coverage

 

Reimbursement of approved field rental costs shall occur only after:

 

a. The event has been completed;

 

b. Valid receipts and proof of payment are submitted;

 

c. All required league standards have been met;

 

d. No violations occurred during the hosted event.

 

NEDSO reserves the right to deny reimbursement for:

 

• Unauthorized expenses;

 

• Late submissions;

 

• Incomplete documentation;

 

• Non-compliance with league policies.

 

Reimbursement shall be processed within thirty (30) days of receipt of complete and verified documentation.

 
Section 6. Revenue Restriction and Prohibited Activities
 

Local Division Competition Days are official NEDSO events and exist solely for league competition.

 

Hosting teams, captains, participants, or third parties shall not:

 

a. Conduct independent fundraising activities;

 

b. Host charity events under the NEDSO name without written authorization;

 

c. Sell merchandise, concessions, or services for personal or team profit;

 

d. Charge admission, parking fees, vendor fees, or solicit donations;

 

e. Operate any side business activity during the event;

 

f. Represent the event as a non-NEDSO affiliated fundraiser.

 

All revenue activities associated with Local Division Competition Days are reserved exclusively to NEDSO and may occur only with prior written approval of the Commissioner under formal league sponsorship or revenue agreements.

 

Any unauthorized commercial or fundraising activity shall constitute a material violation of league policy and may result in:

 

• Immediate termination of the event;

 

• Forfeiture of reimbursement;

 

• Monetary fines;

 

• Suspension of hosting privileges;

 

• Additional disciplinary action.

 

Section 7. Enforcement and Penalties

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Failure to comply with any provision of this Article may result in disciplinary action including, but not limited to, forfeiture of games, monetary fines, suspension of hosting privileges, seeding penalties, disqualification from postseason play, or any other corrective action deemed appropriate by the Commissioner.

 

The Commissioner’s determination shall be final and binding.

Article XV – Cross-Division Hosting (Neutral Venues)

 

Section 1. Responsibility


NEDSO shall secure and host all cross-division dates at neutral midpoint venues.

 

Section 2. Selection


Venues shall minimize travel; require multiple fields, accessibility, and Commissioner approval.

 

Section 3. Process
 

The commissioner handles reservations and contracts.

 

Section 4. Costs & Insurance


NEDSO covers all expenses and provides insurance.

 

Section 5. Monetization
 

Managed by the commissioner; net revenue supports league operations.

 

Section 6. Communication


Schedule and changes published via official channels.

Article XVI – Review and Amendment

 

These Governance, Rules, and Operating Guidelines shall be reviewed annually.
 
The Commissioner retains sole authority to amend, modify, suspend, interpret, or repeal any provision of these Guidelines.
 
Proposed amendments shall be communicated to team captains through official league channels no fewer than thirty (30) days prior to taking effect, unless an emergency modification is required to protect participant safety, legal compliance, or league operations.
 
The Commissioner may implement immediate amendments without advance notice where necessary to address safety risks, insurance requirements, facility mandates, or operational continuity.
 
Notice to team captains does not constitute approval rights, voting authority, or consent power.
 
All amendments become effective on the date specified by the Commissioner.

Closing Authority Statement

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These rules are enacted to protect participant safety, ensure competitive integrity, honor Deaf cultural values, and secure the future of Deaf softball in New England.​

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Approved and Adopted by the Commissioner

New England Deaf Softball Organization (NEDSO)
Effective January 2026

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© 2026 New England Deaf Softball Organization

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